The following guidelines have been adopted to prescribe the format of faculty dossiers for presentation to higher level University review committees including the Health Sciences Appointments Committee (HSAC) and the University’s Appointment, Promotion, and Tenure (APT) Committee. These guidelines are intended to ensure that dossiers are transmitted in a consistent format to aid in efficient review and decision making. Questions regarding these guidelines should be addressed to the Office of Faculty Affairs.
Please review the Standard Order Table for Tenure-Track for checklist of dossier documents. The Levels of Review Table will also provide guidance on the levels of review required for personnel actions and submission schedule of actions. Please review the APT Process Submission Schedule for committee meeting and dossier submission dates.
Presenting An Effective Dossier To The Appointment, Promotion And Tenure Committee
The Appointment, Promotion and Tenure Committee (“APT Committee”) is the third level of faculty review of promotion and tenure decisions. The APT Committee reviews faculty promotion and tenure decisions after reviews have been successfully completed at the Departmental and School- levels and in the case of Health Affairs units by the Health Sciences Appointments Committee (HSAC). The APT Committee, composed of 12 faculty members, makes recommendations to the Executive Vice Chancellor and Provost, who makes the final decision, subject to confirmation by the Board of Trustees. These guidelines are provided to Department Chairs and Deans in an effort to ensure that dossiers are presented in as effective a manner as possible.
See this reference documents for additional Dossier Preparation Tips
Order of Dossier Documents
- Form AP-2
- CV (most recent version—dated)
- Additional Information
- Dean’s letter
- Chair’s letter
- Internal committee report, if submitted
- Sample solicitation letter for outside letters of reference
- Sample Request for an External Letter of Recommendation for a Tenure Track Position
- Outside letters of reference
- Teaching record, including teaching and peer evaluations for promotions and reappointments, and service record
- Any other necessary material, including teaching evaluations if appropriate